1. Agreement to these terms

By creating an account, accepting an invitation, or using the Fianais platform, you agree to these Terms & Conditions. If you do not agree, you must not access or use the platform.

2. Authorised users

Fianais is intended for authorised school and education staff. Users must only access information and features that are necessary for their professional role and permitted by their organisation.

3. Account security

You are responsible for maintaining the confidentiality of your account credentials and for all activity carried out under your account.

You must:

• keep your password secure
• not share your account with others
• report suspected unauthorised access to your organisation or platform administrators.

4. Acceptable use

You must not use the platform to:

• upload, store, or share unlawful or harmful content
• attempt to gain unauthorised access to systems, accounts, or data
• interfere with the operation, reliability, or security of the platform
• misuse learner, staff, or organisational data.

5. Data protection and confidentiality

Fianais may contain sensitive personal information relating to learners and staff.

Users must handle all data in accordance with:

• applicable data protection legislation (including UK GDPR and the Data Protection Act 2018)
• their organisation's data protection policies
• professional responsibilities relating to confidentiality and safeguarding.

You are responsible for ensuring that information entered into the platform is appropriate, accurate, and necessary for its intended educational purpose.

6. Monitoring and audit

For security, safeguarding, and service improvement purposes, Fianais may record system activity including:

• account access events
• data access actions
• system interactions
• acceptance of platform policies and terms.

These records may be used for operational monitoring, security investigation, or audit where required.

7. Suspension or removal of access

Access to the platform may be restricted or removed where there is evidence of:

• misuse of the platform
• unauthorised access or activity
• breach of these Terms & Conditions
• risk to learner, staff, or organisational data.

8. Changes to these terms

These Terms & Conditions may be updated from time to time. Where changes are made, users may be required to review and accept the updated version before continuing to use the platform.

9. Contact

If you have questions about these Terms & Conditions or the use of the platform, please contact the platform administrators via the contact page.